Grievance Procedure

CODE: AC-R 

Maine School Administrative District No. 31

GRIEVANCE PROCEDURES

(Affirmative Action, Title IX Section 504)

1.    GENERAL POLICY STATEMENT:

        It is the policy of M.S.A.D. #31 to issue equal employment/educational opportunities/affirmative action regardless of race, sex,
        color, national origin, marital status, religion, age, or handicap in accordance with all federal and state legislation relative to
        discrimination.

        Inquiries can be made to:

                                                Special Services
                                                23 Cross Street
                                                Howland, Maine  04448
                                                (207) 732-8307

                                        or    Section 504 Coordinator
                                               M.S.A.D. #31
                                               23 Cross Street
                                               Howland, Maine  04448

                                        or    Director, U.S. Dept. of Education
                                              John W. McCormack Post Office & Court Building
                                              Post Office Square
                                              Boston, MA  02109
                                              (617) 223-9667

                                       or    Maine Human Rights Commission
                                              State House Station #51
                                              Augusta, ME  04333
                                             (207) 289-2326

2.    PURPOSE:

        a.    The purpose of a grievance procedure is to provide for prompt and equitable resolutions of student and employee complaints                   alleging discrimination according to the provisions of Title IX (Civil Rights) Education Amendments of 1972, Affirmative
               Action, and Section 504 of the Rehabilitation Act of 1973.

        b.    Nothing contained in a grievance procedure should be construed as limiting the right of an employee or student having a                           grievance, to discuss the matter informally with any member of the administration, and having the grievance adjusted
               without further intervention provided the adjustment is not inconsistent with the terms of the agreement and the employee
               or student has given the opportunity to express their views.  Further, the procedure should not interfere with the employee's
               or the student's access to any other grievance procedure as established by law, such as State collective bargaining laws,
               State and/or local anti-discrimination laws or regulations.  While Title IX deals only with sex discrimination, other State and
               Federal Laws relative to employment practices deal with discrimination on the basis of race, color, sex, religion, age,
               handicap, national origin, and ancestry.

3.    PROCEDURES FOR INITIATION OF A GRIEVANCE:

         a. Who may grieve?

            All students and employees will use this grievance procedure for resolution of complaints related to discrimination based on
            race, color, sex, religion, age, handicap, national origin, and ancestry.  Persons filing on behalf of a student or employee or
            by groups or classes of students or employees will use the same procedure set forth below.  The exception shall be students
            who feel harassed (for which there shall be a separate process).

         b. What shall constitute a grievance?

            Generally, a grievance is defined as any allegation of non-compliance of Title IX, Affirmative Action, or Section 504, or any
            State or Federal legislation relative to discrimination.

    4.    TIME LIMITS FOR FILING GRIEVANCE:

           Stipulation of a time limit for the filing of grievance protects all parties to the grievance from the necessity of resolvin
           grievances long after necessary information or witnesses become available.  Therefore, all grievances should be filed as soon
           as possible after the alleged infraction but within 60 days.

    5.    GRIEVANCE PROCEDURE STEPS:

            If an individual has a grievance, (s)he will proceed according to the following procedure:

           Step 1:    Immediate Principal/Supervisor:

                          Step one (1) will be handled by the grievant's immediate supervisor/principal or the Affirmative Action Officer.  The
                          step is of an informal nature and it is hoped most grievances would be handled here.  Any student/employee covered
                          by this agreement who has a grievance shall present in writing and then discuss it with his/her immediate
                          supervisor/principal, in an attempt to resolve the matter mutually at the level.  A decision shall be rendered within
                          ten (10) school days.

            Step 2:   Affirmative Action/Title IX Coordinator/Section 504 Coordinator:

                          Step two (2) involves the Affirmative Action/Title IX Coordinator/Section 504 Coordinator.  The Coordinator will
                          review written grievances not settled in Step One (1).

            If the employee/student is not satisfied with the decision, (s)he may appeal the decision to the Coordinator within ten (10)
            school days after the receipt of the decision of the immediate supervisor/ principal.  The appeal shall be in writing and must
            specify:

            a.  The nature of the grievance.  (i.e.:  the specific provisions of the law which has been violated, misinterpreted, or
                 misapplied).

           b.  The injury or inequitable treatment which is claimed.  (i.e.:  the specific loss to the employee/student in pay or benefits,
                or opportunity).

           c.  The remedies sought.

            The Coordinator shall investigate the matter and communicate her/his opinion in writing to the grievant within the (10) school
            days from the receipt of the written grievance.

                       Step 3:    Superintendent:

           If the employee/student is not satisfied with this opinion, (s)he may appeal his/her grievance to the Superintendent in writing
           within ten (10) school days after the receipt of the Coordinator's opinion.  The Superintendent shall investigate the grievance
           and shall review the situation in consultation with the Coordinator and the grievant and render his/her decision in writing within
           ten (10) school days after the receipt of the appeal to his/her level.

                        Step 4:    School Board:

            If the employee/student is not satisfied with the decision rendered by the Superintendent, (s)he may appeal the grievance to the            School Board.  Such an appeal must be made within ten (10) school days after the receipt of the Superintendent's decision.  The
           Board or a committee thereof shall review the grievance and, at its option, may request that a hearing be held with those
           involved in the grievance prior to making its decision.  The school Board shall render its decision in writing within twenty (20)
           school days after the receipt of the appeal.

                        Step 5:    At anytime a grievant may choose to refer the grievance to State and Federal Agencies, mainly (in order of
                                       referral):

            a.  State Agency:               
                        Maine Human Rights Commission
                        State House Station #51
                        Augusta, ME  04333
                        (207) 289-2326

            b.  Federal (Regional) Agency:      
                         Director, U.S. Dept. of Education
                        John W. McCormack Post Office &
                        Court Building
                        Post Office Square
                        Boston, MA  02109
                        (617) 223-9667

            c.  Federal (National) Agency:      
                         Director, Office of Civil Rights
                        U.S. Department of Education
                        Washington, D.C.  20201

Nothing in this procedure shall prevent the aggrieved party from seeking whatever remedy (s)he may have at law or equity under the laws of this State or the laws of the United States or the Constitution.


First Reading:        05/17/1989
Second Reading:     06/21/1989
Amended:              07/15/1998
Adopted:               02/10/1999
Revised:                02/05/2007