Board Use of Electronic Mail

CODE: BE

Maine School Administrative District No. 31

SCHOOL BOARD MEETINGS

Regular Meetings

The Board will hold its regular business meetings once a month on the third Wednesday of the
month unless otherwise set by action of the Board.

Special Meetings

A special meeting of the Board is a meeting that is held to address important matters that arise
between regular meetings and/or require Board action before the time set for the next regular
meeting, or to consider a single subject in one session.

A special meeting may be called at any time at the discretion of the Chair or at the request of the
Superintendent. A special meeting shall be called at the written request of five members of the
Board.

The Superintendent shall be responsible for providing notice of a special meeting to Board
members and the media at least 72 hours in advance of the meeting. The notice or agenda shall
indicate the subject(s) of the meeting and action to be taken.

No business other than that stated in the notice of the meeting shall be transacted unless the
Board agrees by a 2/3 vote, of those present and voting, to consider other business.

Emergency Meetings

An emergency meeting of the Board is a meeting that is called because a matter is so urgent that
it must be addressed immediately and the advance notice required for a special meeting cannot
reasonably be provided.

An emergency meeting may be called by the Chair or at the request of the Superintendent.

Whenever practicable, 24-hour advance notice will be provided. The Superintendent shall
notify the media of an emergency meeting by the same or faster means as used to notify Board
members. The notice shall indicate the purpose of the meeting.

No business may be transacted other than that related to the purpose for which the emergency
meeting is called.

Executive Sessions

Executive sessions of the Board shall be called and conducted in accordance with state law.
Only the matter(s) stated in the motion to enter executive session shall be considered. No final
action may be taken in executive session.

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CODE: BE

Workshops and Informational Meetings

The Board, at its discretion, may schedule workshops and other meetings to discuss a particular
subject or proposal or to gather input from staff, community, or other groups.

No formal action shall be taken by the Board at any meeting other than a regular meeting, special
meeting, or emergency meeting.

Workshop will follow same notification requirements as a Board Meeting.

Legal References: 1 MRSA § 403 et seq.
20-A MRSA § 1001

Cross References: BEC - Executive Sessions
BEDA - Notification of Board Meetings
BEDB - Agenda Preparation and Dissemination

First Reading:
03/25/3006
Second Reading: 04/12/2006
Adopted:
04/12/2006

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