Purchasing and Contracting : Procurement Staff Code of Conduct

Maine School Administrative District No. 31


Conflict of Interest
        All employees of MSAD#31 shall perform their duties in a manner free from
        conflict of interest to ensure that the school unit’s business transactions are made
        in compliance with applicable laws and regulations and in a manner that maintains
        public confidence in the schools.

        No employee of MSAD#31 shall participate in the selection, award or
        administration of a contract supported by federal funds or in any other transaction
        in which the school unit is a party if he/she has a real or apparent conflict of
        interest in the transaction.

Staff Gifts and Solicitations
        MSAD#31 employees are prohibited from accepting money or things of material
        value from persons or entities doing business with, or desiring to do business with,
        the school unit. Employees may accept unsolicited items of nominal value such
        as those that are generally distributed by a company or organization through its
        public relations program.

        Employees of MSAD#31 who violate this code of conduct may be subject to
        discipline, up to and including termination of employment and, if appropriate,
        referral to law enforcement.

Dispute Resolutions
        A bidder or respondent to a request for a proposal (RFP) may protest a
        procurement or contract award if he/she believes that it was made in a manner
        inconsistent with Board policy, specifications, or law or regulations. A protest
        must be submitted to the Superintendent in writing within five business days after
        receipt of notification of the award being made, with all documents supporting the

        The Superintendent shall review the protest and supporting documents and
        render a decision in writing within 20 business days of receipt of the protest. The
        Superintendent may also convene a meeting with the bidder or respondent to
        attempt to resolve the problem.

        If the bidder or respondent is not satisfied with the Superintendent’s decision, he/
        she may appeal to the Board. The Superintendent will provide reasonable notice
        to the bidder or respondent of the time for the Board’s consideration of the protest.
        The Board’s decision shall be final.

Legal Reference: 
34 CFR 74.40-74.48; 80.36 (Education Department General
                            Administrative Regulations (EDGAR)
                            Commissioner’s Administrative Letter No. 6, June 18, 2006 (Fiscal Compliance)

Cross Reference:  BCB - Board Member Conflict of Interest
                            DJ - Bidding/Purchasing Requirements
                            GBI - Staff Gifts and Solicitations
                            KHC - Public Gifts/Donations to the Schools

First Reading: 8/18/2010