School Properties Disposition

CODE: DN

Maine School Administrative District No. 31

SCHOOL PROPERTIES DISPOSITION

The Superintendent is authorized to determine, through procedures he/she develops, when
personal property (supplies, materials, equipment), as distinguished from real property, is
obsolete or no longer of use to the school unit and to declare it surplus.

The Board is to be informed of any property declared surplus by the Superintendent prior to its
disposal. Procedures for disposal of all surplus personal property shall be in accordance with the
following:

        A.
All member municipalities are to be informed in writing of property declared
            surplus and are to have first option to purchase. The charges for municipal
            purchases shall be determined by the Superintendent after consultation with the
            Board or (Board's Finance Committee.)


        B.
Surplus property, including books, to be offered for sale shall be disposed of by
            sealed bid, public auction, or public sale. Public notice of any sale of surplus
            property shall be given at least one week in advance of an auction, sale, or
            opening of sealed bids.


        C.
Library books, textbooks, and instructional materials are to be disposed of by a
            means most likely to offer promise of continuing educational benefit, first to
            citizens of the school unit, then to others.


        D.
Any surplus property which is offered for public sale and is not sold may be
            disposed of in a manner deemed advisable by the superintendent, including
            donation to non-profit agencies.

        E.
Any property determined to be worthless, or for any reason is considered to be
            inappropriate for sale, shall be disposed of in a manner the Superintendent deems
            appropriate after so informing the Board, with recycling as a priority where
            feasible.

        F.  
Any school unit identification that has been applied to the surplus property shall
            be removed or, if not possible to remove, be further identified to indicate the
            intended disposition and surplus nature (i.e., "SOLD BY", "SURPLUS").


All revenues which result from the sale of surplus property shall be credited as miscellaneous
income except in any instance where law requires that it be credited to a specific account.

Legal reference: 20-A MRSA § 7

First Reading: 01/20/1999
Adoption: 02/10/1999
Updated: 10/17/2007