District‎ > ‎Board of Directors‎ > ‎Policy Handbook‎ > ‎G—PERSONNEL‎ > ‎

Employee Computer and Internet Use Rules

CODE: GCSA-R

Maine School Administrative District No. 31


EMPLOYEE COMPUTER AND INTERNET USE RULES

The intent of these Board-level rules is to provide employees with general requirements for utilizing District computers, networks, and Internet services.  The Board rules may be supplemented by more specific administrative procedures and rules governing day-to-day management and operation of the computer system.

These rules provide general guidelines and examples of prohibited uses for illustrative purposes but do not attempt to state all required or prohibited activities by users.  Employees who have questions regarding whether a particular activity or use is acceptable should seek further guidance from  their supervisor.  Failure to comply with Board policy GCSA, these rules and/or other established procedures or rules governing computer use may result in disciplinary action, up to and including discharge.  Illegal uses of District’s computers will also result in referral to law enforcement authorities.

            A.    Access to District Computers, Networks, and Internet Services

                  The level of access that employees have to District computers, networks, and Internet services is based upon specific
                  employee job requirements and needs.

            B.    Acceptable Use

                    Employee access to District computers, networks, and Internet services is provided for administrative, educational,
                    communication, and research purposes consistent with the District’s educational mission, curriculum, and instructional
                    goals.  General rules and expectations for professional behavior and communication apply to use of District computers,
                    networks, and Internet services.

Employees are to utilize District computers, networks, and Internet services for school-related purposes and performance of job duties.  Incidental personal use of District computers is permitted as long as such use does not interfere with the employee’s job duties and performance, with system operations or other system users.  “Incidental personal use” is defined as use by an individual employee for occasional personal communications.  Employees are reminded that such personal use must comply with this policy and all other applicable policies, procedures and rules.

            C.    Prohibited Use

                    The employee is responsible for his/her actions and activities involving District computers, networks, and Internet services
                    and for his/her computer files, passwords, and accounts.  General examples of unacceptable uses that are expressly
                    prohibited include but are not limited to the following:

                    1.    Any use that is illegal or in violation of other Board policies, including harassing, discriminatory, or threatening
                           communications and behavior, violations of copyright laws, etc.;

                    2.    Any use involving materials that are obscene, pornographic, sexually explicit, or sexually suggestive;

                    3.    Any inappropriate communications with students or minors;

                    4.    Any use for private financial gain, or commercial, advertising, or solicitation purposes;

                    5.    Any use as a forum for communicating by e-mail or any other medium with other District users or outside parties to
                           solicit, proselytize, advocate, or communicate the views of an individual or non-school-sponsored organization; to
                           solicit membership in or support of any non-school-sponsored organization; or to raise funds for any non-school-
                           sponsored purpose, whether for-profit or not-for-profit.  No employee shall knowingly provide District e-mail addresses
                           to outside parties whose intent is to communicate with District employees, students, and/or their families for
                           non-school purposes.  Employees who are uncertain as to whether particular activities are acceptable should seek
                           further guidance from their administrator.

                    6.    Any communication that represents personal views as those of the District or that could be misinterpreted as such;

                    7.    Downloading or loading software or applications without permission from the technology coordinator;

                    8.    Opening or forwarding any e-mail attachments (executable files) from unknown sources and/or that may contain
                            viruses;

                    9. Sending mass e-mails to District users or outside parties for school or non-school purposes without the permission of
                         the supervising administrator.

                    10.    Any malicious use or disruption of District computers, networks, and Internet services or breach of security features;

                    11.    Any misuse or damage to District computer equipment;

                    12.    Misuse of the computer passwords or accounts (employee or other users);

                    13.    Any communications that are in violation of generally accepted rules of network etiquette and/or professional conduct;

                    14.    Any attempt to access unauthorized sites;

                    15.    Failing to report a known breach of computer security to the technology coordinator;

                    16.    Using school computers, networks and Internet services after such access has been denied or revoked; and
           
                    17.    Any attempt to delete, erase, or otherwise conceal any information stored on a District computer that violates these
                            rules.

        D.    No Expectation of Privacy

                The District retains control, custody, and supervision of all computers, networks, and Internet services owned or leased by the
                District.  The  District reserves the right to monitor all computer and Internet activity by employees and other system users.
                Employees have no expectation of privacy in their use of District computers, including e-mail messages and stored files.

        E.    Confidentiality of Information

                Employees are expected to use appropriate judgment and caution in communications concerning students and staff to ensure
                that personally identifiable information remains confidential.

        F.    Staff Responsibilities to Students

                Staff members and volunteers who utilize District computers for instructional purposes with students have a duty of care to
                supervise such use.  Staff members and volunteers are expected to be familiar with District policies and rules concerning
                student computer and Internet use and to enforce them.  When, in the course of their duties, employees/volunteers become
                aware of student violations, they are expected to stop the activity and inform the building principal.

            G.    Compensation for Losses, Costs, and/or Damages

                    The employee shall be responsible for any losses, costs, or damages incurred by the District related to violations of policy
                    GCSA and/or these rules.

            H.    The District Assumes No Responsibility for Unauthorized Charges, Costs, or Illegal Use

                    The District assumes no responsibility for any unauthorized charges made by employees including but not limited to credit
                    card charges, subscriptions, long distance telephone charges, equipment and line costs, or for any illegal use of its
                    computers such as copyright violations.
                                       
               I.    Employee Acknowledgment Required

                    Each employee authorized to access District computers, networks, and Internet services is required to sign an
                    acknowledgment form (GCSA-E) stating that they have read policy GCSA and these rules.  The acknowledgment form will
                    be retained in the employee’s personnel file.

Cross Reference:    GCSA - Employee Computer and Internet Use
                             IJNDB - Student Computer and Internet Use
                             IJNDB-R - Student Computer and Internet Use Rules

Reviewed:              02/12/2003