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Retention of Application Materials

CODE: GBJC

Maine School Administrative District No. 31

RETENTION OF APPLICATION MATERIALS


State and Federal law permit submission of a complaint to the Maine Human Rights Commission and/or the U.S. Office of Civil Rights within six months of an act alleged to have been unlawful discrimination.  These offices recommend local school units to retain application materials for at least one (1) year.

Therefore, all records accumulated in the process of employing all instructional and support staff shall be retained for at least one (1) year.  This shall include all applications, accompanying materials, references, notes made in checking references, all screening, and interview rating sheets, and other pertinent information.  Documentation of the recruiting and selection process shall also be retained.

All application materials and hiring process documentation accumulated in the employment of administrators (positions requiring Maine Department of Education administrator certification) shall be retained for at least three (3) years.


Legal Reference:    5 MRSA § 4551 et seq. (Maine Human Rights Act)
                            20-A MRSA § 1001(13)
                            Chapter 10, Rules for Disposition of Local Government Records (Maine State Archives)
                            Equal Employment Opportunities Act of 1972 (P.L. 92-261)
                                Amending Title VII of the Civil Rights Act of 1964
                                (42 U.S.C. § 2000(e) et seq.)

Cross Reference:    GCF - Professional Staff Hiring
                            GCFB - Recruitment and Hiring of Administrative Staff
                            GBJ - Personnel Records and Files


First Reading:        08/17/1994
Adoption:              09/21/1994
Reviewed:             07/15/1998
Reviewed:             11/18/2009