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Special Education Student Oversight Agreement

CODE: IHBAJ

Maine School Administrative District No. 31

SPECIAL EDUCATION STUDENT OVERSIGHT AGREEMENT


The District and [receiving school unit] hereby agree to the terms set forth below for monitoring high school students from the District who are attending [receiving school unit] as tuition students and who have been identified as in need of special education or in need of referral to special education.

    A.    General Oversight for All Students

            Each high school student from the District will have a report form (Progress Report Form) and grades sent from the receiving
            high school to the District twice a year to monitor the student’s progress and to keep an accurate account on transfers and
            dropouts.  The District designates the Director of Special Services to receive those reports.

            The Director of Special Services unit shall be responsible for contacting each high school guidance department to acquaint them
            with the Progress Report Form and to instruct them on its use.

            In addition, if there is a problem with the student that requires administrative intervention beyond the level of the student’s
            teacher, the Progress Report Form will be filled out by the designated person documenting the problem.  That form will be
            immediately forwarded to the Director of Special Services at M.S.A.D. #31.  The receiving school unit shall also place a phone
            call to the District’s Director of Special Services to ensure that the District is aware of the issue.

            Any action taken by the District shall be documented on the Progress Report Form.

    B.    Oversight of Students Referred to PET for Evaluation


            1.    a.    When a student is referred to a Pupil Evaluation Team (PET) or for evaluation, the Director of Special Services of the
                          receiving district will notify the District’s Director of Special Services by means of the Progress Report Form within five
                          days of the referral.

                    b.    The District will monitor timelines and procedures as they would K-8 referrals.
                                           
            2.    a.    The District shall schedule the PET meeting at a mutually convenient time for all parties and notify the receiving school
                          unit and the parents as described in Special Education Reg. § 8.5.

                    b.    Parents will be informed by the District of their procedural safeguards in accordance with Maine Special Education
                          Regulations and will receive notification of meetings scheduled to discuss their child’s school program.  Any questions
                          regarding the special education process should be directed to the District’s Director of Special Services.

                    c.    The District’s Director of Special Services will chair the PET meetings held to review evaluations and to make
                            determinations on identification, programming, and placement.

    C.    Oversight of Students Identified as in Need of Special Education

            1.    a.    For those students enrolled in special education, their progress will be reviewed at annual PET meetings, through the
                          general oversight arrangements noted above, and through PET meetings.  Either the District or the receiving school
                          unit may initiate a PET meeting, although the District shall initiate the annual PET to review and revise the Individual
                          Education Plan (IEP).  Regardless of which school unit initiates the PET meeting, the District shall be responsible for
                          scheduling the meeting at a mutually convenient time and for ensuring that notification requirements are met.

                    b.    Parents will be informed of their procedural safeguards in accordance with the Maine Special Education Regulations
                           and will receive notification of meetings scheduled to discuss their child’s school program.  Questions regarding the
                           student’s progress or level of need that are raised with the receiving school unit should also be relayed to the District’s
                           Director of Special Services.

                    c.    Every three years, or more often if determined necessary by the sending District or the student’s PET, the student will
                           be re-evaluated, as specified in the Special Education Regulations, at the District’s expense.  The process of
                           notification will be initiated by the District


Dated:                                                                                                                                                                                    

             M.S.A.D. #31                                                                                                                  
          (Sending School Unit)                                                       (Receiving School Unit)

By:                                                                   By:                                                                                       


First Reading:     08/20/2003
Adopted:            09/17/2003
Updated:            04/16/2008