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Notification of Rights under FERPA

CODE: JRA-E1

Maine School Administrative District No. 31

NOTIFICATION OF RIGHTS UNDER FERPA

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (eligible students) certain rights with respect to the student’s education records.  They are:

        A.    The right to inspect and review the student’s education records within 45 days of the day the District receives a request for
                access.

                Parents or eligible students should submit to building Principal a written request that identifies the record(s) they wish to
                inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place
                where the records may be inspected.

        B.    The right to request the amendment of the student’s education records that the parent or eligible student believes are
               inaccurate or misleading.

                Parents or eligible students may ask the District to amend a record that they believe is inaccurate or misleading.  They should
                write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or
                misleading.

                If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the
                parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. 
                Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of
                the right to a hearing.

        C.    The right to consent to disclosure of personally identifiable information contained in the student’s education records, except
                to the extent that FERPA authorizes disclosure without consent.

                One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.
                 A school official is a person employed by the District as an administrator, supervisor, instructor or support staff member
                (including health or medical staff, law enforcement unit personnel, and DHS personnel); a person serving on the school board;
                a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical
                consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance
                committee, or assisting another school official in performing his/her tasks.

                A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill
                his/her professional responsibility.

                Upon request, the District discloses education records without consent to officials of another school district in which a student
                seeks or intends to enroll.

          D.   The right to file a complaint with the U.S. Department of Education concerning alleged failures by District to comply with
                the requirements of FERPA.  The name and address of the office that administers FERPA is:
           
                                                    Family Policy Compliance Office
                                                    U.S. Department of Education
                                                    400 Maryland Avenue, S.W.
                                                    Washington, DC  20202-4605

            E.    The District may make public at its discretion personally identifiable information from the education records of a student
                   without parental consent if that information has been designated as directory information by the school.  This District has
                   designated the following information as directory information: the student’s name, participation in officially recognized
                   activities and sports, weight and height of athletes, and honors and awards received.

                   Such information will not be disclosed if the parent of the student informs the school unit in writing within 10 days of the
                   first student day of the school year or within 10 days after enrollment, that such information is not to be designated as
                   directory information with respect to that student.  Any such notice should be sent to the Superintendent of Schools at the
                   following address: 

                                                       M.S.A.D. #31
                                                       P.O. Box 326
                                                       Howland, ME  04448

            F.     Federal law permits military recruiters and institutions of higher learning to request and receive the names, addresses and
                    telephone numbers of high school students upon request, unless the student’s parent of eligible student notifies the school
                    unit that he/she does not want such information released.  Such information will not be disclosed if the student’s parent or
                    eligible student notifies the school unit, in writing, that such information should not be released without his/her written
                    consent.  Any such notice should be sent to:

                                                    Superintendent of Schools
                                                    P.O. Box 326
                                                    Howland, ME  04448

            G.    Under Maine law, the District shall not publish on the Internet without written parental consent any information
                    whether directory or otherwise, that identifies a student, including but not limited to the student’s full name, photograph,
                    personal biography, e-mail address, home address, date of birth, social security number and parents’ names.


Legal Reference:    20 U.S.C. § 7908
                            34 C.F.R. § 99.7
                            20-A M.R.S.A. § 6001


First Reading:        11/19/2003       
Adopted:               01/21/2004