Board Declared Vacancy caused by Absenteeism

BBBDA Maine School Administrative District No. 31


When a member must be absent from a regular meeting of the M.S.A.D. #31 School Board for any reason, that member shall contact the Board Chair and/or the Superintendent’s Office and request to be excused from the meeting; if the Chair must be absent, he/she shall contact the Vice Chair. The Chair shall determine whether or not the request shall be granted, unless otherwise ruled by a majority of the Board. The minutes of each meeting shall reflect the names of the members present or late, those absent with excuse (if any), and those absent without excuse (if any).

Except for Board members who are elected from municipalities which operate under a town or city charter, the Board shall take the following action when a member is absent without excuse:

A. After two consecutive unexcused absences from regular meetings, the member shall be notified in writing by the Board informing him/her that a third consecutive unexcused absence from a regular meeting will constitute cause for the Board to consider declaring his/her seat on the Board vacant.

B. After three consecutive unexcused absences from regular meetings, the Board shall notify said member in writing that the Board will consider declaring his/her seat vacant at the next regular meeting of the Board or at a special meeting called for the purpose of considering this matter.

C. At the meeting where the declaration of a vacancy, in accordance with this policy, is being considered, the Board member who is the subject of the action shall be provided the opportunity to present his/her reasons why the Board should not declare a vacancy. The Board shall then deliberate the manner of absence.

D. Following the deliberation outlined in sections B and C of this policy, the Board shall vote whether or not to declare a vacancy.

E. Should a vacancy be declared in accordance with this policy, the vacancy shall be filled in accordance with the appropriate provisions of MRSA Title 20-A.

F. An absence for any of the following reasons shall be routinely considered an excused absence: illness of the member or members of his/her immediate family, death in the member's family, a short-term family obligation, or an unavoidable commitment related to the member's employment (so long as such a commitment is not of the type which prevents the member from attending on a regular basis in example of three or more consecutive regular scheduled meetings). Absences for reasons other than those identified above shall be considered by the Board on an individual basis.

Legal Reference: 20-A MRSA § 1254 (SAD)


First Reading: 01/19/2005

Adopted: 02/16/2005