Special Education Student Oversight Agreement
Maine School Administrative District No. 31
SPECIAL EDUCATION STUDENT OVERSIGHT AGREEMENT
The District and [receiving school unit] hereby agree to the terms set forth below for monitoring high school students from the District who are attending [receiving school unit] as tuition students and who have been identified as in need of special education or in need of referral to special education.
A. General Oversight for All Students
Each high school student from the District will have a report form (Progress Report Form) and grades sent from the receiving
high school to the District twice a year to monitor the student’s progress and to keep an accurate account on transfers and
dropouts. The District designates the Director of Special Services to receive those reports.
The Director of Special Services unit shall be responsible for contacting each high school guidance department to acquaint them
with the Progress Report Form and to instruct them on its use.
In addition, if there is a problem with the student that requires administrative intervention beyond the level of the student’s
teacher, the Progress Report Form will be filled out by the designated person documenting the problem. That form will be
immediately forwarded to the Director of Special Services at M.S.A.D. #31. The receiving school unit shall also place a phone
call to the District’s Director of Special Services to ensure that the District is aware of the issue.
Any action taken by the District shall be documented on the Progress Report Form.
B. Oversight of Students Referred to PET for Evaluation
1. a. When a student is referred to a Pupil Evaluation Team (PET) or for evaluation, the Director of Special Services of the
receiving district will notify the District’s Director of Special Services by means of the Progress Report Form within five
days of the referral.
b. The District will monitor timelines and procedures as they would K-8 referrals.
2. a. The District shall schedule the PET meeting at a mutually convenient time for all parties and notify the receiving school
unit and the parents as described in Special Education Reg. § 8.5.
b. Parents will be informed by the District of their procedural safeguards in accordance with Maine Special Education
Regulations and will receive notification of meetings scheduled to discuss their child’s school program. Any questions
regarding the special education process should be directed to the District’s Director of Special Services.
c. The District’s Director of Special Services will chair the PET meetings held to review evaluations and to make
determinations on identification, programming, and placement.
C. Oversight of Students Identified as in Need of Special Education
1. a. For those students enrolled in special education, their progress will be reviewed at annual PET meetings, through the
general oversight arrangements noted above, and through PET meetings. Either the District or the receiving school
unit may initiate a PET meeting, although the District shall initiate the annual PET to review and revise the Individual
Education Plan (IEP). Regardless of which school unit initiates the PET meeting, the District shall be responsible for
scheduling the meeting at a mutually convenient time and for ensuring that notification requirements are met.
b. Parents will be informed of their procedural safeguards in accordance with the Maine Special Education Regulations
and will receive notification of meetings scheduled to discuss their child’s school program. Questions regarding the
student’s progress or level of need that are raised with the receiving school unit should also be relayed to the District’s
Director of Special Services.
c. Every three years, or more often if determined necessary by the sending District or the student’s PET, the student will
be re-evaluated, as specified in the Special Education Regulations, at the District’s expense. The process of
notification will be initiated by the District
(Sending School Unit) (Receiving School Unit)
First Reading: 08/20/2003