Student Educational Records


Maine School Administrative District No. 31


It shall be the policy of the District to provide for the confidentiality of all student education records that are maintained by the District, as required by both Maine law and the Federal Family Educational Rights and Privacy Act (FERPA).

The District shall provide annual notification to the parents of students currently in attendance and to eligible students (18 years old or older) of their rights in relation to the student education records being maintained by the District.

The District designates the following information about students as directory information: name, the student's participation in officially recognized activities and sports, height and weight of student athletes and grade level in school of students in extracurricular activities, date of attendance at the District schools, and honors and awards received.

The District may disclose directory information about students in attendance if it has given the notification required by FERPA to parents of the students and to eligible students and has not received timely written notice refusing permission to designate some or all of the types of information about a student as directory information.

Under Maine law, the District shall not publish on the Internet without written parental consent any information, whether directory or otherwise, that identifies a student including but not limited to the student's full name, photograph, personal biography, e-mail address, home address, date of birth, social security number, and parents' names.

The Superintendent, in consultation with other school administrators of the District, shall develop and promulgate procedures for implementing this policy, including a description of the access rights of parents, students, and educational personnel to records and the confidentiality rights of parents and students. Such procedures may be amended form time to time, as necessary.

A copy of the policy and procedure shall be posted in each school. Parents shall be notified annually of the policy and procedure.

Legal Reference: 20 USC § 1232g

34 CFR Part 99

20-A MRSA § 6001

Ch. 101 § 15 (Me. Dept. of Ed. Rule)

Ch. 125 § 12.01(E)(Me. Dept. of Ed. Rule)

Cross Reference: ILD – Educational Research

JRA-R – Student Educational Records Administrative Procedure

JRA-E – Notification of Rights under FERPA

First Reading: 11/29/2003

Adoption: 01/21/2004